What EduX runs in your school
Botswana's private and international schools are typically small enough that no one is employed purely to run systems, and large enough that spreadsheets have stopped coping. That combination is where administrative time quietly disappears: the same pupil's details are retyped into a fee sheet, a register, a report card template and a transport list.
EduX removes the retyping rather than adding another sheet. One pupil record carries fees, attendance, marks, transport and meals, each staff member sees the part of it their role needs, and the reports the head takes to the board are generated instead of assembled.
Termly fees in BWP
A fee structure per class and per term, instalment plans, sibling discounts and a live arrears list.
Receipts for every payment method
Cash, bank transfer or mobile money posted to the pupil's account with a numbered receipt.
Attendance for large classes
A full class registered in seconds from a phone or by barcode.
Marks, reports and transcripts
Marks under your grading scale, averages and positions, printable report cards.
Parent app
Attendance, marks, fee balance and announcements in one app.
Admissions and enrolment
The new pupil's file, the parent agreement and the fee plan, from day one.
Timetables
Build the timetable and resolve teacher and room clashes.
Transport and routes
Routes, subscriptions and transport charges on the same pupil account.
Meals and canteen wallet
A prepaid wallet with a daily limit set by the parent.
Multiple branches
Several campuses from one account, with per-branch and consolidated reporting.
Staff and payroll
Teacher and support-staff records, leave and payroll.
Reports for the board
Attendance, collection and results reports, ready to print.
How schools in Botswana are examined
National examinations are set by the Botswana Examinations Council (BEC), and international schools in Gaborone run Cambridge and IB programmes.
EduX records marks under whichever grading scale your school uses and prints your report cards. It does not submit entries to the BEC and does not replace any ministry system.
We serve schools across Botswana
Setup, training and data migration are done entirely remotely, so where your school is makes no difference to the timeline or the cost.
Whether the school is in Gaborone or a village school far from it, all you need is a basic internet connection.
Six reasons EduX fits Botswana specifically
- No IT post to fund — There is no server, no UPS and nothing to maintain on site — hosting, updates and backups are our responsibility, not a job description.
- One pupil record — Fees, attendance, marks, transport and meals live on the same record, so details are entered once rather than into four sheets.
- Termly billing — Fees are structured per class and per term in pula, with instalment plans and a live arrears list.
- Reports are generated — Attendance, collection and results reports print ready for the board rather than being assembled by hand each term.
- Distance makes no difference — Setup and training are remote, so a school outside Gaborone is served on the same timeline and at the same cost.
- Remote setup — Activation, migration from your current Excel files and staff training all happen remotely.
How we start with your school
- Remote demo — A short online or WhatsApp session showing the system against your school's own situation — no visit, no commitment.
- We migrate your data — We take your existing Excel files or registers — pupils, fees, staff — and migrate them ourselves.
- Botswana setup — Classes and streams, the termly fee structure in pula, your receipt format, and your grading scale and report card layout.
- Staff training — Remote training for administration, the bursar's office and teachers, with recordings to refer back to when staff change.
- Go live — The school runs on the system, with support over WhatsApp through the term.
Questions from Botswana schools
Do we need a server or an IT technician in the school?
No. The system is fully cloud-based and opens in a browser on any device. There is no server, no UPS and no manual backup — hosting, updates and backups are our responsibility.
Can it handle termly fees rather than one annual fee?
Yes. Fees are structured per class and per term in BWP, with instalment plans, sibling discounts and a live arrears list that updates as payments are posted.
Can we record mobile money and cash payments?
Yes. A payment is logged against the student's account with its method — cash, bank transfer or mobile money — and a numbered receipt is issued. The system records the payment; it does not act as the mobile money service itself.
Will it work on a weak connection?
Yes. The interface is light and designed for limited bandwidth, and can be opened from a phone on mobile data.
Does it support more than one campus?
Yes. All branches run from a single account, with separate reporting per branch and a consolidated report for the directors.
How long does setup take?
Setup, training and data migration are done remotely and begin as soon as we receive your school's data — there is no site visit.
Is there a mobile app for parents?
Yes, an app for parents and pupils on iOS and Android, plus the web portal for administration and teachers.
Who owns the school's data?
The school owns its data in full and can export it at any time in a usable format.
Ready to see EduX on your school's own data?
A tailored quote, remotely · we migrate your data · we train your staff — get in touch for a quote.