What EduX runs in your school
Boarding is the fact that most imported school software ignores. In a Ugandan private school a large share of pupils board, and each one carries boarding fees, a dormitory place, and often transport at the start and end of term — on top of tuition. When those live in separate books, nobody can answer a parent asking what is still owed without assembling the number by hand.
The second fact is the term. Fees are charged and chased each term, not once, so an arrears list that is only accurate at the end of term is accurate too late to act on. EduX keeps tuition, boarding, transport and meals on one student record, and the balance updates as each payment is posted.
Termly fees in UGX
A fee structure per class and per term, instalment plans, sibling discounts and a live arrears list.
Receipts for every payment method
Cash, bank transfer or mobile money posted to the pupil's account with a numbered receipt.
Boarding and dormitories
Boarding fees, dormitory allocation and day-scholar charges on one record.
Attendance for large classes
A full class registered in seconds from a phone or by barcode.
Marks, reports and transcripts
Marks under your grading scale, averages and positions, printable report cards.
Parent app
Attendance, marks, fee balance and announcements in one app.
Admissions and enrolment
The new pupil's file, the parent agreement and the fee plan, from day one.
Timetables
Build the timetable and resolve teacher and room clashes.
Transport and routes
Routes, subscriptions and transport charges on the same pupil account.
Meals and canteen wallet
A prepaid wallet with a daily limit set by the parent.
Multiple branches
Several campuses from one account, with per-branch and consolidated reporting.
Staff and payroll
Teacher and support-staff records, leave and payroll.
Reports for the board
Attendance, collection and results reports, ready to print.
How Ugandan schools are examined
Uganda's national examinations — PLE, UCE and UACE — are set by UNEB, and many private schools run Cambridge programmes alongside them.
EduX records marks under whichever grading scale your school uses and prints your report cards. It does not submit entries to UNEB and does not replace any ministry system — it covers the fees, attendance, boarding and reporting your school runs itself.
We serve schools across Uganda
Setup, training and data migration are done entirely remotely, so where your school is makes no difference to the timeline or the cost.
Whether the school is in Kampala or a district town upcountry, all you need is a basic internet connection.
Six reasons EduX fits Uganda specifically
- Built around the term — Fees, reports and attendance follow a per-term cycle rather than a single annual billing run.
- Boarding is a first-class case — Boarding fees, dormitories and day-scholar charges are part of the student record, not a separate book the matron keeps.
- Every payment method is recordable — Cash at the bursar's window, a bank slip or a mobile money transfer all post to the same student ledger with a receipt.
- No server in the school — No server cupboard, no UPS, no resident technician and no manual backup — hosting, updates and backups are our responsibility.
- Light on bandwidth — The interface is deliberately light and works on a modest connection or a phone's mobile data.
- Remote setup — Activation, migration from your current Excel files and staff training all happen remotely, with no site visit to pay for.
How we start with your school
- Remote demo — A short online or WhatsApp session showing the system against your school's own situation — no visit, no commitment.
- We migrate your data — We take your existing Excel files or registers — pupils, fees, staff — and migrate them ourselves.
- Uganda setup — Classes and streams, the termly fee structure in UGX, boarding and day-scholar charges, your receipt format, and your grading scale and report card layout.
- Staff training — Remote training for administration, the bursar's office and teachers, with recordings to refer back to when staff change.
- Go live — The school runs on the system, with support over WhatsApp through the term.
Questions from Ugandan schools
Do we need a server or an IT technician in the school?
No. The system is fully cloud-based and opens in a browser on any device. There is no server, no UPS and no manual backup — hosting, updates and backups are our responsibility.
Can it handle per-term fees rather than one annual fee?
Yes. Fees are structured per class and per term in UGX, with instalment plans, sibling discounts and a live arrears list that updates as payments are posted.
Can we record mobile money and cash payments?
Yes. A payment is logged against the student's account with its method — cash, bank transfer or mobile money — and a numbered receipt is issued. The system records the payment; it does not act as the mobile money service itself.
Does it handle boarding schools and dormitories?
Yes. Boarding fees, dormitory allocation and day-scholar charges sit on the same student record as tuition, transport and meals, so one balance covers everything the parent owes.
Will it work on a weak connection?
Yes. The interface is light and designed for limited bandwidth, and can be opened from a phone on mobile data.
Does it support more than one campus?
Yes. All branches run from a single account, with separate reporting per branch and a consolidated report for the directors.
How long does setup take?
Setup, training and data migration are done remotely and begin as soon as we receive your school's data — there is no site visit.
Is there a mobile app for parents?
Yes, an app for parents and pupils on iOS and Android, plus the web portal for administration and teachers.
Who owns the school's data?
The school owns its data in full and can export it at any time in a usable format.
Ready to see EduX on your school's own data?
A tailored quote, remotely · we migrate your data · we train your staff — get in touch for a quote.