What EduX runs in your school
Most school software sold into Tanzania was designed for a school with one annual fee, a steady connection and a card payment on file. A private school in Dar es Salaam, Arusha or Mwanza runs on a different rhythm: fees are charged per term and often paid in instalments, a large share arrives as cash at the bursar's window or as a mobile money transfer, class sizes are high, and boarding, meals and transport each carry their own charge on the same student's account.
That is where the paper trail breaks. The bursar keeps a fees ledger, the matron keeps a boarding list, the transport clerk keeps a route book, and no single place answers a parent asking what is still owed. EduX puts all of it on one student record, so the balance is the same number wherever you look at it.
Termly fees in TZS
A fee structure per class and per term, instalment plans, sibling discounts and a live arrears list.
Receipts for every payment method
Cash, bank transfer or mobile money posted to the pupil's account with a numbered receipt.
Boarding and day students
Boarding fees, dormitory allocation and day-scholar charges tracked on the same record, so a boarder's bill is not assembled by hand.
Attendance for large classes
A full class registered in seconds from a phone or by barcode.
Marks, reports and transcripts
Marks under your grading scale, averages and positions, printable report cards.
Parent app
Attendance, marks, fee balance and announcements in one app.
Transport and routes
Routes, subscriptions and transport charges on the same pupil account.
Meals and canteen wallet
A prepaid wallet with a daily limit set by the parent.
Multiple branches
Several campuses from one account, with per-branch and consolidated reporting.
Staff and payroll
Teacher and support-staff records, leave and payroll.
Stores and inventory
Books, uniforms and equipment: stock, issues and items signed out.
Reports for the board
Attendance, collection and results reports, ready to print.
How Tanzanian schools are examined
Tanzania's national examinations are set by NECTA, and private schools also run Cambridge and IB programmes alongside the national curriculum.
EduX records marks under whichever grading scale your school uses and prints its own report cards and transcripts. It does not submit entries to NECTA and does not replace any ministry system — it covers the operational and financial side your school runs itself.
We serve schools across Tanzania
Setup, training and data migration are done entirely remotely, so where your school is makes no difference to the timeline or the cost.
Whether the school is in central Dar es Salaam or a district town, all you need is a basic internet connection.
Six reasons EduX fits Tanzania specifically
- Built around the term — Fees, reports and attendance follow a per-term cycle rather than a single annual billing run.
- Every payment method is recordable — Cash at the window, a bank slip or a mobile money transfer all post to the same student ledger with a receipt — no separate cash book.
- Boarding is a first-class case — Boarding fees, dormitories and day-scholar charges are part of the student record, not a spreadsheet the matron keeps separately.
- No server in the school — No server cupboard, no UPS, no resident technician, and no manual backup — hosting, updates and backups are our responsibility.
- Light on bandwidth — The interface is deliberately light and works on a modest connection or a phone's mobile data.
- Remote setup — Activation, migration from your current Excel files and staff training all happen remotely, with no site visit to pay for.
How we start with your school
- Remote demo — A short online or WhatsApp session showing the system against your school's own situation — no visit, no commitment.
- We migrate your data — We take your existing Excel files or registers — pupils, fees, staff — and migrate them ourselves.
- Tanzanian setup — Classes and streams, the termly fee structure in TZS, your receipt format, and your grading scale and report card layout.
- Staff training — Remote training for administration, the bursar's office and teachers, with recordings to refer back to when staff change.
- Go live — The school runs on the system, with support over WhatsApp through the term.
Questions from Tanzanian schools
Do we need a server or an IT technician in the school?
No. The system is fully cloud-based and opens in a browser on any device. There is no server, no UPS and no manual backup — hosting, updates and backups are our responsibility.
Can it handle termly fees rather than one annual fee?
Yes. Fees are structured per class and per term, with instalment plans, sibling discounts and a live arrears list that updates as payments are posted.
Can we record mobile money and cash payments?
Yes. A payment is logged against the student's account with its method — cash, bank transfer or mobile money — and a numbered receipt is issued. The system records the payment; it does not act as the mobile money service itself.
Does it handle boarding schools?
Yes. Boarding fees, dormitory allocation and day-scholar charges sit on the same student record as tuition, transport and meals.
Will it work on a weak connection?
Yes. The interface is light and designed for limited bandwidth, and can be opened from a phone on mobile data.
Does it support more than one campus?
Yes. All branches run from a single account, with separate reporting per branch and a consolidated report for the directors.
How long does setup take?
Setup, training and data migration are done remotely and begin as soon as we receive your school's data — there is no site visit.
Is there a mobile app for parents?
Yes, an app for parents and pupils on iOS and Android, plus the web portal for administration and teachers.
Who owns the school's data?
The school owns its data in full and can export it at any time in a usable format.
Ready to see EduX on your school's own data?
A tailored quote, remotely · we migrate your data · we train your staff — get in touch for a quote.