What EduX runs in your school
Bandwidth decides whether school software in Malawi is used or quietly abandoned. A system that assumes an office fibre line gets dropped within a term, the school returns to the register and the ledger, and the subscription carries on being paid for something nobody opens.
Cost is the second filter. A Malawian private school is not going to fund an IT post, buy a server, or pay for a site visit — so anything that depends on those is not a real option regardless of how good the software is. EduX is deliberately light, runs from a browser or a phone, and is set up entirely remotely.
Termly fees in MWK
A fee structure per class and per term, instalment plans, sibling discounts and a live arrears list.
Receipts for every payment method
Cash, bank transfer or mobile money posted to the pupil's account with a numbered receipt.
Boarding and dormitories
Boarding fees, dormitory allocation and day-scholar charges on one record.
Attendance for large classes
A full class registered in seconds from a phone or by barcode.
Marks, reports and transcripts
Marks under your grading scale, averages and positions, printable report cards.
Parent app
Attendance, marks, fee balance and announcements in one app.
Admissions and enrolment
The new pupil's file, the parent agreement and the fee plan, from day one.
Timetables
Build the timetable and resolve teacher and room clashes.
Transport and routes
Routes, subscriptions and transport charges on the same pupil account.
Meals and canteen wallet
A prepaid wallet with a daily limit set by the parent.
Multiple branches
Several campuses from one account, with per-branch and consolidated reporting.
Staff and payroll
Teacher and support-staff records, leave and payroll.
Reports for the board
Attendance, collection and results reports, ready to print.
How Malawian schools are examined
Malawi's national examinations are set by the Malawi National Examinations Board (MANEB).
EduX records marks under whichever grading scale your school uses and prints your report cards. It does not submit entries to MANEB and does not replace any ministry system.
We serve schools across Malawi
Setup, training and data migration are done entirely remotely, so where your school is makes no difference to the timeline or the cost.
Whether the school is in Lilongwe, Blantyre or a district town, all you need is a basic internet connection.
Six reasons EduX fits Malawi specifically
- Light enough to actually get used — Screens load without heavy assets and the system opens on a phone over mobile data, so it survives past the first term.
- No hardware to buy — No server, no UPS and no technician — the school buys software, not an installation project.
- No site visit to pay for — Setup, migration and training are all remote, so distance from Lilongwe or Blantyre adds nothing to the cost.
- Boarding on the same bill — Boarding, meals and transport post to the same pupil account as tuition.
- Cash receipts without a cash book — Payments taken at the office post to the ledger with a numbered receipt.
- Try it on your own connection — Ask for the demonstration to run on your school's link rather than ours — that is the only test that means anything here.
How we start with your school
- Remote demo — A short online or WhatsApp session showing the system against your school's own situation — no visit, no commitment.
- We migrate your data — We take your existing Excel files or registers — pupils, fees, staff — and migrate them ourselves.
- Malawi setup — Forms and streams, the termly fee structure in kwacha, boarding and day-scholar charges, your receipt format, and your grading scale and report card layout.
- Staff training — Remote training for administration, the bursar's office and teachers, with recordings to refer back to when staff change.
- Go live — The school runs on the system, with support over WhatsApp through the term.
Questions from Malawian schools
Do we need a server or an IT technician in the school?
No. The system is fully cloud-based and opens in a browser on any device. There is no server, no UPS and no manual backup — hosting, updates and backups are our responsibility.
Can it handle per-term fees rather than one annual fee?
Yes. Fees are structured per class and per term in MWK, with instalment plans, sibling discounts and a live arrears list that updates as payments are posted.
Can we record mobile money and cash payments?
Yes. A payment is logged against the student's account with its method — cash, bank transfer or mobile money — and a numbered receipt is issued. The system records the payment; it does not act as the mobile money service itself.
Our connection is slow. Will staff actually be able to use it?
That is the case the interface is built for — screens load without heavy assets and the system can be opened from a phone on mobile data. Ask us to demonstrate it on your own connection before you commit, rather than on ours.
Will it work on a weak connection?
Yes. The interface is light and designed for limited bandwidth, and can be opened from a phone on mobile data.
Does it support more than one campus?
Yes. All branches run from a single account, with separate reporting per branch and a consolidated report for the directors.
How long does setup take?
Setup, training and data migration are done remotely and begin as soon as we receive your school's data — there is no site visit.
Is there a mobile app for parents?
Yes, an app for parents and pupils on iOS and Android, plus the web portal for administration and teachers.
Who owns the school's data?
The school owns its data in full and can export it at any time in a usable format.
Ready to see EduX on your school's own data?
A tailored quote, remotely · we migrate your data · we train your staff — get in touch for a quote.