Built for your language, not translated
Designed bilingual from the first line — local calendars and e-invoicing built in, not bolted on.
Your whole school on one screen
School Management System for Kenyan Schools
Admissions and contracts, attendance, fees and wallets, transport and canteen, payroll and reports — and a system that chases fees for you. Built for private and international schools in Kenya.
- ٠modules in one system
- ٠fee collection rate
What is the best school management system in Kenya in 2026?
EduX is a cloud school and nursery management system used in Kenya. Admissions, attendance, fees and instalments, timetables, exams, transport, payroll and a parent app run in one account, from any browser or phone, with no local server.
It ships configured for how schools there actually run:
- Attendance registers — Mark daily or per-period attendance from a phone in seconds, and notify parents of an absence the same morning.
- Marks & report cards — Capture assessment marks, apply your own weightings, and print term report cards in your school's format.
- School fees — Track fee schedules, payments, discounts and arrears per learner, and issue statements and receipts the office can rely on.
- Parent portal app — Parents see attendance, marks, timetable, fee statements and announcements on iOS and Android — and message the school directly.
See it on your own school data — book a free demo.
Works alongside what you already use — no rip-and-replace, no double entry
- Ministry-system compatible
- E-invoicing ready
- Local & Gregorian calendars
- iOS & Android app
- Import from Excel
- Multi-branch with role permissions
Admissions & contracts
Everything the school runs in one system
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Admissions & contracts
Contracts signed from a phone
From application to signature, fully digital — with a fee schedule bound to each contract automatically and a complete document archive per student.
- Application forms
- Digital signature
- Instalment plan
- Archive
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Attendance
One scan at the gate
A student scans their code on arrival, the parent gets a notification the same second, and attendance is recorded with no paper registers and no manual entry.
- QR scan
- Instant alert
- Ministry sync
- Absence reports
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Fees & wallet
Fees that chase themselves
Online collection with automatic reminders for late payers, and a wallet per student covering fees, canteen and transport with spending limits set by the parent.
- Online payment
- Auto reminders
- Student wallet
- E-invoicing
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Parent app
Parents know before they ask
Attendance, grades, fees, the bus and the wallet in their pocket on iOS and Android — so the calls to the office stop.
- Live alerts
- Grades
- Pay by phone
- Bus tracking
Why EduX
Four differences you feel in the first week
Every branch on one screen
A group of schools? Consolidated reporting and branch-by-branch comparison in a single dashboard.
A parent app parents actually use
Live attendance, fees and wallet, canteen limits — parents see everything, so the calls to your office stop.
Live without a gap
We migrate your data and train your team — free, before you pay anything.
Onboarding
From signature to the first school day
Four steps we run with you — migration and training free, before you pay anything.
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Migrate your data
We import students, fees and staff from Excel or your current system — free, with no re-entry.
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Set permissions
Every role sees only what it should: a teacher their classes, a parent their child, admin the whole school.
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Train your team
Hands-on sessions on the screens your team actually uses daily — free, before you subscribe.
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Go live and follow through
You open the portals for parents and students, and support stays with you through working hours.
Built for how Kenyan schools actually run
EduX is a cloud school management system for private schools and academies across Kenya. Competency-based assessment, attendance, school fees, a parent app and timetabling — in one record, reachable from any browser or phone.
EduX replaces that patchwork with one system. It is not locked to a single country's education model — your phases, grades, subjects, terms, mark weightings and report card layout are configured to match how your school already works, whether you follow the national curriculum, an independent programme, an Islamic studies stream, or a combination of them.
Attendance registers
Mark daily or per-period attendance from a phone in seconds, and notify parents of an absence the same morning.
Marks & report cards
Capture assessment marks, apply your own weightings, and print term report cards in your school's format.
School fees
Track fee schedules, payments, discounts and arrears per learner, and issue statements and receipts the office can rely on.
Parent portal app
Parents see attendance, marks, timetable, fee statements and announcements on iOS and Android — and message the school directly.
Timetabling
Build class and teacher timetables with automatic clash detection instead of juggling a wall planner.
Online assessments
Question banks, automatic marking and analytics showing where a class or an individual learner is falling behind.
Transport
Manage bus routes and passenger lists, with pickup and drop-off notifications to parents.
Arabic & Islamic studies
True right-to-left support so Arabic subjects, names and reports render correctly — plus Hijri alongside Gregorian dates.
Roles & audit log
Role-based permissions per staff member, encrypted traffic, daily backups and a full audit trail of every change.
Built for CBC competency assessment
The move from 8-4-4 to the Competency-Based Curriculum changed what a school has to record. Marks out of 100 are no longer the point: schools now track strands and sub-strands, rate learners against performance levels, and keep evidence of the work behind each rating.
Most school software in the market is still a marks book with CBC labels pasted on top. EduX lets you define learning areas, strands and sub-strands, record performance levels per learner, and attach evidence — so a portfolio exists as a by-product of ordinary teaching rather than as a term-end scramble.
The Kenyan three-term calendar, per-term fee structures and transport routes are all modelled directly, and reports come out in the shape parents and the school board expect.
Serving schools across Kenya
EduX is used by schools in every major Kenyan city, and set-up is remote — there is no travel cost and no waiting for a visit.
Why schools choose EduX
- No server, no IT department needed — nothing to buy or install, no manual backups, and no technician on call. The system runs in the cloud and backs itself up daily.
- Configured to your school, not to a template — grades, phases, terms, subjects, mark structures and report layouts are all set up around your existing policy.
- Genuinely bilingual English and Arabic — a real differentiator for Islamic and Arabic-medium schools, and harmless for everyone else.
- Everything in one place — attendance, marks, fees, timetable and parent communication stop living in five disconnected tools.
- Remote onboarding included — we import your learner data from Excel or CSV and train your staff live online. No travel cost, no waiting for a site visit.
- Data protection built in — encrypted connections, role-based access, daily backups and an audit log, supporting the controls your school needs under the Kenyan Data Protection Act.
How we get your school started
- Live demo — a short online session where we show the system working and listen to what your school actually needs.
- Account setup — we create your school instance and configure phases, grades, subjects and your mark structure.
- Data import — learners, classes and staff imported from your existing Excel or CSV files.
- Staff training — live online sessions for administrators and teachers, plus a simple guide for parents.
- Go live and support — you start the term on the system, with ongoing support over WhatsApp and email.
Frequently asked questions
Does EduX support CBC?
Yes. You define learning areas, strands and sub-strands, and record performance levels per learner with evidence attached. Reports are produced from those records rather than from a marks average.
Does it work for private academies and international schools?
Yes. Schools can run CBC, the British curriculum or an international programme, and different sections can use different assessment models in one school.
Does EduX submit anything to KNEC or the Ministry?
No. EduX keeps your school records organised and produces reports from them. Official submissions continue through the government systems as usual.
Can parents pay school fees through the app?
Not yet. EduX records fees, issues invoices and receipts, tracks balances per term and sends reminders. Mobile money and card payment are not connected; online payment is on the roadmap.
Do we need a server at the school?
No. EduX is cloud-hosted and runs in a browser and on the parent app.
How long does setup take?
Two days. We migrate your existing learner and staff records, including from Excel, configure classes and streams, and train your staff. Both are included.
What does EduX cost for a Kenyan school?
Pricing is quoted per school based on pupil numbers and the modules you need, in your local currency, including setup, migration, training and support. We set it up on your own data.
FAQ
What school directors ask before buying
Will it replace our ministry system?
No — EduX complements it. You run daily operations, finance and parent communication in EduX while the ministry system keeps its statutory role.
Can we move our data from Excel or an old system?
Yes. We import students, fees and staff from Excel or your previous system during setup — migration is free, before your subscription starts.
How long does onboarding take?
From signature to open portals: a discovery session, data migration, permissions setup, then training for your team — migration and training both free.
Is there a parent app?
Yes, native on iOS and Android: entry and exit alerts, grades, fees and wallet, live bus tracking, and messaging with teachers.
Does it handle multiple branches?
Yes, with consolidated reporting and branch comparison, role-based access and a full audit log.
Is our data secure?
Cloud infrastructure with granular role-based permissions and an audit trail — a teacher sees their classes, a parent their child, admin the whole school.
What does EduX cost?
Pricing is based on your actual student count and the modules you need, in your local currency — not a rigid tier where you pay for what you never open. Ask for a quote and you get a straight number.
Does it build timetables?
Yes — automatic timetable generation with class, stage and academic-calendar management, instead of the fortnight your academic deputy loses to it every term.
What about staff and payroll?
Inside the same system: staff files, attendance, leave, contracts, payroll, custody and expenses — no separate HR spreadsheet.
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