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Who registers daycares and ECDE centres in Kenya?
Under the Fourth Schedule of the Constitution, pre-primary education and childcare facilities are county functions. The Early Childhood Education Act No. 3 of 2021 (Part III, s.18) "mandates the County Government to register all ECDE centres": a centre is first registered provisionally and receives full registration from the County Education Board once it meets the criteria.
In Nairobi, the Nairobi City County Childcare Facilities Act 2017 applies; its implementing Child Care Facilities Regulations were in draft as of November 2025.
Records for county registration — and where they live in EduX
| Need | In EduX |
|---|---|
| List of enrolled children | A file per child with documents and family details, exportable as a list |
| Safe pick-up | Authorised-collector list; collector's name and time |
| Health and allergies | Visible to every staff member who opens the file |
| Staff details | Teacher and caregiver files with documents and shifts |
| Age groups | Children grouped by age and teacher, with live headcount |
KES fees, M-Pesa and eTIMS
Kenya's VAT is 16%, and educational services are exempt. Note that eTIMS applies to "every person in business" under the Tax Procedures Act — VAT-registered or not, including schools supplying exempt services — so keep your invoicing in order. Most parents pay by M-Pesa (including Paybill) or Airtel Money; in EduX, fee and instalment plans are set in KES, parents get reminders before each due date, and every M-Pesa or bank payment is recorded against the family account with a receipt.
Children's data and the Data Protection Act
The Data Protection Act 2019 is enforced by the Office of the Data Protection Commissioner (ODPC). In EduX a teacher sees only her group, a parent only their child, and photos reach the child's family only — not a shared WhatsApp group.
What EduX runs day to day in Kenya
The core is the same everywhere; the setup is tuned to your nursery in Kenya: currency, app language, age groups and working days.
- Child profile: family details, documents, allergies and medication visible to every teacher who opens the file, and a list of the adults authorised to collect the child.
- Drop-off and pick-up: time in, time out and the name of whoever collected the child, with an instant notification to parents.
- Daily report: meals and how much was eaten, naps, activities and photos in the parent app (iOS and Android).
- Fees: instalment plans, automatic reminders before the due date, receipts and a statement per family.
- Staff: teacher and caregiver files, shifts and role-based permissions.
- Branches: for nursery groups, occupancy and collections per branch on one dashboard.
Full module details are on the nursery management system overview.
How we get you started in Kenya — and what it costs
Onboarding is fully remote, so it works the same whether you are in Nairobi, Mombasa or Kisumu:
- A live demo on a working nursery account — free, no commitment.
- Data migration from Excel or your current system — children, families, fee plans and staff — free.
- Team training on the same screens your teachers will use every morning — free.
- Parent app launch and support through the first weeks, in English or Arabic, during working hours.
Price: plans start from SAR 5,000 per year, priced by the number of children and the modules you actually use. Ask for a quote with the form above.
Frequently asked questions
Who registers ECDE centres in Kenya?
County governments, through County Education Boards, under the Early Childhood Education Act 2021. Nairobi also has its own Childcare Facilities Act 2017.
Can parents pay by M-Pesa?
Yes — M-Pesa, Airtel Money and bank payments are recorded on the family account with a receipt in KES.
Does eTIMS apply to a daycare?
eTIMS applies to every person in business, including those supplying exempt services; check your set-up with your tax adviser.
Is there a parent app?
Yes — iOS and Android, showing the child's day, photos and fees.
How much does it cost?
Plans start from SAR 5,000 per year by number of children; ask us for a quote.